Reviewed on 12.12.2023
Minor updates to reflect recent changes.
This Privacy Notice describes the privacy practices for Llandaff & Monmouth DACBR (the Association) on this website. It applies solely to information collected by this website and advises about:
- Viewing the Website when not logged in
- Website Accounts & Registration
- Contact Details and Membership Records
- Mailing Lists
- Information Sharing
- Information Security
- Access to and Control Over Information
- Contacting us about this Privacy Notice
The Association is the sole owner of the information held on this site and only accesses and/or collects information voluntarily given to us via direct contact. The Association will not give such information to anyone unless legally required to do so.
Viewing the Website when not logged in
This website automatically logs the IP address of visits made to it for administrative and/or security purposes. The logged IP addresses are not associated with an individual visitor and are not used to track visitors; there is no software code on this website which allows for this.
Website Accounts & Registration
It is not necessary to register an account to view the publicly available information on this website. However, it is necessary to have an account to:
- use the website's interactive features, e.g. to post Comments on Articles or to submit new Articles or Links.
- access information which is not publicly available (e.g. Tower Contact List, copies of Annual Reports, Management Committee documents, etc), in which case appropriate permissions need to be set manually by the website's administrators. Typically, this will be for Users identified as Resident Members and HLMs.
For those who register an account, the website automatically records:
- an account's username and email address
- the date and time of registration
- the date an time of the last login
- the IP address of the user at the time of registration
A User's account is automatically associated with Comments made on Articles and where a user submits Articles or Links for publication.
In order to register an account on this website you will be required to accept this Privacy Notice at the time of registration. Those who have previously registered an account will be required to accept this Privacy Notice at intervals of approximately one year.
We may very occasionally contact you by email to advise of important or urgent matters including, but not limited to, changes to this Privacy Notice. You may opt out of any future contacts of this type from us at any time by sending an email to .
Contact Details and Membership Records
This website's database is used for keeping a centralised list of Association members and their home tower.
This list is also used for the recording of members' contact details together with their preferences in respect of how they wish to be contacted, receive Annual Reports and the use of photographs of them in publications. This information is supplied by the members themselves and they are specifically required to give their consent for its electronic storage. None of this information can be viewed on publicly accessible parts of the website. It cannot be indexed or otherwise read by internet search engines and cannot be searched for on the website.
This information is used primarily for membership administration and is not shared with third parties. There is no link between these records and a member's website account.
It is not necessary to have a website account (see above) to subscribe to any of our Mailing Lists. Website accounts and Mailing List subscriptions are, however, automatically associated with each other where both exist and use the same email address.
In order to comply with legal duties imposed by GDPR, this website automatically records:
- the name and email address of the subscriber
- the date and time that subscription requests and amendments to them are made
- the IP address from which subscription and amendment requests are made.
- current Mailing Lists subscriptions
- lists to which a subscriber has unsubscribed.
Mailing List subscribers have the ability to amend their subscription choices at any time. Only in exceptional circumstances, e.g. a subscriber having passed away, will the administrators of this website amend or edit Mailing List subscriptions other than in consultation with the subscriber.
This website contains links to other sites. Please be aware that the Association is not responsible for the content or privacy practices of other sites. Users need to be aware of this when they leave this website and read the privacy statements of other sites that collect personally identifiable information.
The Association does not share this website's personal information with any third-party person or organisation. The Association does not use or allow 3rd-party advertising on this website or the tracking of visitors by 3rd-parties. This website does not yet sell goods or services electronically and so does not hold any personal payment information.
The Association takes great care to protect personal information kept on this website. Information is protected both online at site and server level and also offline.
This website does not publish or disclose the personal information of its account holders or Mailing List subscribers. Officers and volunteers of the Association have domain email addresses of the type @llanmon.org.uk and, where published, these are software-cloaked to prevent electronic harvesting by automated scripts or web-bots. Normal practise is not to publish personal email addresses.
Interactions with the website are encrypted and transmitted in a secure way. Visitors can verify this by looking for a padlock icon in the web-browser's address bar and looking for "https://" at the beginning of the website's address.
Backups of this website are made several times per week. The latest two backups only are retained securely on the server in a location away from the website itself. Backups are a snapshot in time and include the website's software/code and its database at the time each backup is taken. Periodically, typically weekly, the latest backup is used to create an offline working copy of the website for development and testing purposes. This working copy of the website is held securely offline by the Webmaster and is itself backed up.
Access to and Control Over Information
Users of this website are entitled to ask for details of the personal information that this website holds about them. This may include, but is not limited to:
- what data we have about you, if any.
- changing or correcting any data we have about you.
- having us delete any data we have about you.
- expressing any concern about our use of your data.
Website account holders should submit a Request for Information by logging in to the website and visiting https://www.llanmon.org.uk/home/request-access-personal-information which is available under the "Home" menu item. This will submit a request which is logged for administrative purposes. The Association will endeavour to acknowledge and respond to contacts and requests in a timely manner, but be advised that this website is administered on a voluntary basis and, as such, the Association reserves the right to respond to personal information requests within 28 days.
Please note that if you do not have a website account and/or do not use our Mailing Lists then it is highly unlikely that we hold any personal information about you on this website.